Verifying Completion of BTS Forms Packet
How to Troubleshoot Incomplete Back to School Forms Packets
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Summary
Each year, the Back to School (BTS) Forms Packet is opened prior to the start of school. Some forms are blank and some have information from the previous year.
Each form is broken down into its own “step” and must be updated by parents with any necessary changes each year. Even if a form's fields are filled out, the system will not recognize it as “completed” until a Complete Step… button is clicked on for the corresponding step. This action works similarly as an electronic signature.
Parents have to submit the entire packet in order to get credit for completion in Skyward. Many parents mark all forms “complete” but never submit the packet in the last step.
This article provides essential information and helpful instructions for how to ensure the forms have been completed and the packet has been submitted properly.
Verifying Completion of BTS Forms Packet [Submission for Parents]
Parents Guide
If you have received a communication from your student's campus about an incomplete Back to School (BTS) Forms Packet, please refer to the following instructions available in this article.
Verify Completion Status
The most common issue with BTS Form Packets is not marking them as "Completed."
- After logging into Skyward Family Access, click on the 20xx-20xx Back to School Forms tab in the left-hand menu.
- Your student(s) will be revealed in the pop-up window. Verify each student has the word “Completed” with a timestamp below their name. If any students are missing this indication, please click on their name.
Completing an Individual Form
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If a step still needs to be marked as “completed,” please click on the form link. Click the Complete Step… button at the bottom of the step's screen. The below screenshot displays the two options you have to complete an individual step (form).
- The Complete Step 4 Only button will allow you to mark this step as complete and return to the main screen for Submission.
- The Complete Step 4 and move to Step 5 button will mark the current step as complete and redirect you to the next step automatically.
Submitting the Forms Packet - FINAL STEP
Even if you have filled out all of the forms, you may still receive a notice that the BTS Forms Packet has not been submitted, especially after reopening it to make adjustments. This is the final step anytime a change has been made to any form in the packet.
- Make sure every (Required) form is completed.
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Once all steps (forms) have been completed, click on the last step listed on the right side of the screen.
- The below screenshots last step is Step 16 - the final step number depends on your student's grade level. Once clicked, the list of completed forms is displayed along with the tab to SUBMIT.
- Click on the Submit 20xx-20xx Back to School Forms button to finish the BTS Form Packet process.
Note
The above screenshot is generalized. Depending on your student's grade level, you may see different forms/steps than appear above.
Notification Regarding an Individual Form Update within the BTS Packet?
If a department or campus has sent you a notification regarding an individual form update within the packet, you will need to follow the steps below to resubmit that form.
- After logging into Skyward Family Access, click on the 20xx-20xx Back to School Forms tab in the left-hand menu.
- Your student(s) will be revealed in the pop-up window. Click your student's name.
- Click Mark 20XX-20XX Back to School Forms as not complete and make changes.
- Click on the form step that needs your attention to select Edit Step # and complete the necessary fields.
- Once you have filled out the fields, click Complete Step # Only.
- Go to the final step in the list of forms, Complete 20XX-20XX Back to School Forms.
- Click Submit 20XX-20XX Back to School Forms.