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Virtual Meeting Etiquette

Tips and Tricks for Webex Meetings

Updated at January 26th, 2023

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Virtual Meeting Etiquette [Submission]

Summary 

Attending a meeting virtually is a common method used by LISD staff to connect and discuss important topics with others. The Digital Learning department has identified a list of helpful suggestions to practice when joining and attending your next Webex meeting.

 

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  • Choose your location intentionally
    • Whenever possible, join a digital meeting from a space where you can limit background noise and activity.
    • Look for an isolated place.
    • If possible, a room with a closed door is great!
  • Consider bandwidth limitations
    • With multiple concurrent connections in your home, limiting other online activity during your call can make the experience smoother for everyone on your call.
  • Utilize headsets, earbuds, AirPods, etc.
    • Using a headset with a microphone will help reduce the echo/feedback and help you focus in the conversation while life goes on around you.
  • Take advantage of mute/unmute
    • When entering a meeting room or when you are not speaking, the best practice is to mute your mic.
    • Remember to allow a moment of wait time for the speaker to unmute their mic before speaking.
  • Camera on vs. camera off 
    • If you are experiencing a laggy/stuttering connection, please consider turning off your webcam. Generally speaking, audio-only digital meetings use less bandwidth and tend to make the call smoother for everyone.
  • It is OK to dial in
    • Sometimes your best option is to use the Dial In number provided with meeting invites. 
    • Best practice is to announce who you are before speaking, because most dialed in participants show up as their phone number only. This will help people know who is talking.
  • Practice, practice, practice
    • Utilize test calls to make sure your audio is working, your camera is working and the background view is what you want people to see.
 
 

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