Virtual Meeting Etiquette
Tips and Tricks for Webex Meetings
Virtual Meeting Etiquette [Submission]
Attending a meeting virtually is a common method used by LISD staff to connect and discuss important topics with others. The Digital Learning department has identified a list of helpful suggestions to practice when joining and attending your next Webex meeting.
If the Image Does Not Load
Choose your location intentionally
- Whenever possible, join a digital meeting from a space where you can limit background noise and activity.
- Look for an isolated place.
- If possible, a room with a closed door is great!
Consider bandwidth limitations
- With multiple concurrent connections in your home, limiting other online activity during your call can make the experience smoother for everyone on your call.
Utilize headsets, earbuds, AirPods, etc.
- Using a headset with a microphone will help reduce the echo/feedback and help you focus in the conversation while life goes on around you.
Take advantage of mute/unmute
- When entering a meeting room or when you are not speaking, the best practice is to mute your mic.
- Remember to allow a moment of wait time for the speaker to unmute their mic before speaking.
Camera on vs. camera off
- If you are experiencing a laggy/stuttering connection, please consider turning off your webcam. Generally speaking, audio-only digital meetings use less bandwidth and tend to make the call smoother for everyone.
It is OK to dial in
- Sometimes your best option is to use the Dial In number provided with meeting invites.
- Best practice is to announce who you are before speaking, because most dialed in participants show up as their phone number only. This will help people know who is talking.
Practice, practice, practice
- Utilize test calls to make sure your audio is working, your camera is working and the background view is what you want people to see.