Virtual Meeting Etiquette
Tips and Tricks for Webex Meetings
Virtual Meeting Etiquette [Submission]
Summary
Attending a meeting virtually is a common method used by LISD staff to connect and discuss important topics with others. The Digital Learning department has identified a list of helpful suggestions to practice when joining and attending your next Webex meeting.
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Choose your location intentionally
- Whenever possible, join a digital meeting from a space where you can limit background noise and activity.
- Look for an isolated place.
- If possible, a room with a closed door is great!
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Consider bandwidth limitations
- With multiple concurrent connections in your home, limiting other online activity during your call can make the experience smoother for everyone on your call.
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Utilize headsets, earbuds, AirPods, etc.
- Using a headset with a microphone will help reduce the echo/feedback and help you focus in the conversation while life goes on around you.
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Take advantage of mute/unmute
- When entering a meeting room or when you are not speaking, the best practice is to mute your mic.
- Remember to allow a moment of wait time for the speaker to unmute their mic before speaking.
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Camera on vs. camera off
- If you are experiencing a laggy/stuttering connection, please consider turning off your webcam. Generally speaking, audio-only digital meetings use less bandwidth and tend to make the call smoother for everyone.
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It is OK to dial in
- Sometimes your best option is to use the Dial In number provided with meeting invites.
- Best practice is to announce who you are before speaking, because most dialed in participants show up as their phone number only. This will help people know who is talking.
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Practice, practice, practice
- Utilize test calls to make sure your audio is working, your camera is working and the background view is what you want people to see.